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Vendor Registration Form Template

What is a vendor registration form? A vendor registration form is the perfect solution to efficiently gather essential information from current or new vendors and suppliers, such as their company name, contact information, business description and more. Whether you’re planning a partner event or expanding your reseller base, AidaForm’s customizable form will streamline your vendor or supplier registration. It offers a user-friendly experience, allowing vendors to quickly submit their details. Start with the basic vendor contact information template, to tailor the form to your exact needs by adding or removing fields, adjusting the layout and customizing the design to align with your brand.

After submitting a response, registrants see a customizable Thank You page where additional info can be added. This Thank you page, along with the Signature feature of this template, requires an Expert plan. To use a free version, you’ll need to remove these elements. Contact us if you need assistance with the conversion.

Use This Template

How to use the sample vendor registration form in AidaForm

Here are 3 easy steps to customize the new vendor form template:

1
Quick Start: Click Use This Template to start a free AidaForm account or log in. Your new vendor registration form template is ready to go!
2
Personalize Your Form: Customize your vendor form sample form with our easy-to-use Builder. Add your logo, choose your colors, add fields and adjust the text to perfectly match your needs. Our vendor registration form template is a great starting point, and you can tailor it to fit your specific requirements.
3

Publish and Share: Click the Preview button to ensure your form looks perfect. When you’re ready, go to the Publish tab and toggle the Published switch to ON. Share your form directly with a link on social media or embed it on your website.

Once your vendors submit their forms online, you can easily save them as printable PDFs. This allows you to access and print physical copies with vendor signatures whenever needed.

How to make a vendor registration form

Here are some key components of an efficient vendor information form template that can help you maintain a reliable roster of vendors ready to meet your organization’s needs:

1. Vendor Profile

  • Company’s Legal Name
  • Contact Information (Address, Phone, Email)
  • Business Type (Sole Proprietorship, LLC, Corporation, etc.)

2. Business Operations

  • Core Services or Products Offered
  • Years in Business
  • Business Size and Locations
  • Target Market

3. Financial Information

  • Tax ID Number
  • Banking Information (Account Number, Routing Number)

4. Compliance and Insurance

  • Licenses and Permits
  • Insurance Coverage (General Liability, Workers’ Compensation, etc.)
  • Certifications and Accreditations

5. References

  • Contact Information for Previous Clients
  • Letters of Recommendation
While it’s important to gather essential information for your vendor onboarding template, aim for a streamlined process to avoid overwhelming vendors.