Massage Intake Form Template
Gone are the days of paper forms and messy filing cabinets. AidaForm offers a convenient and free way to manage your massage client intake process entirely online. Our user-friendly platform allows you to build a custom form еffortlessly and start collecting responses the same day!
- No coding or design skills required: Get creative! Our sample massage intake form allows you to add, delete or change questions to suit your specific needs perfectly. Customize our basic massage intake form to perfection — update waivers, adjust colors, fonts and icons to match your brand identity.
- Forms look great on any device: Clients can seamlessly fill out your online massage intake forms on their desktops or even smartphones, ensuring a smooth intake experience.
- Secure and accessible: All collected massage client intake forms, complete with client signatures, are stored securely in your AidaForm account, accessible for review or printing (PDF format) at any time.
Get started instantly! Simply click the Use Template button and create your free AidaForm account in seconds.
Add a template, customize and use your client intake form for massage therapy today!
Everything You Need to Know About Intake Forms for Massage Therapy (FAQs)
What is a massage intake form?
A massage intake form is a short client questionnaire that collects information, allowing you to provide the best massage experience. These forms are now often available online as digital massage intake forms. They allow therapists to understand clients’ unique health backgrounds and current needs. By gathering details about their medical history and massage preferences, therapists can tailor sessions for optimal results.
Why is an intake form essential for massage?
An intake form is crucial for a safe and effective massage. By understanding their clients’ physical condition, medications, and massage goals, the therapist can tailor the session to their specific needs and avoid techniques that might be contraindicated.
What should be on a massage intake form?
Here’s what your massage intake form can include:
Basic information: This section covers your client’s name, contact details, and emergency contact information.
Medical history: Here your client will list any past or present medical conditions, surgeries or injuries.
Medications: Your clients will include any medications they are currently taking.
Pain and areas of focus: Here your clients indicate any areas of pain or discomfort they would like the therapist to address.
Massage goals: Your clients can specify what they hope to achieve with this massage session, such as relaxation, stress relief or improved flexibility.
Informed Consent: This part clarifies that the client understands the nature of massage therapy, the potential benefits and risks involved, and any limitations.
Practice Policies: This section outlines the therapist’s policies regarding appointment scheduling, cancellation fees, payment methods, and professional conduct.
Save time and ensure a smooth experience with AidaForm’s massage client form template! It includes all the essential editable questions typically found in massage intake forms.
How do I use a massage intake form?
To make your client onboarding process simple, clients will receive a link to the massage intake form beforehand. The online form typically offers a secure electronic signature option for your clients’ convenience, allowing them to complete and submit it directly.
Should massage intake form be filled out at home or not? It depends on the situation. You may want to go over it together with your client just before the massage if there are any uncertainties. This ensures accurate information and allows for any questions to be addressed.
How do I create a massage intake form?
Identify Your Client’s Needs: Start by brainstorming the information you need from clients. This might include basic details, medical history, medications, massage goals, and lifestyle habits.
Analyze Competitors: Research how other massage therapists structure their intake forms. Look for best practices and features that might be valuable to include in your own form. Consider questions they ask, formatting choices and the overall flow of information.
Structure Your Form: Organize the information logically. Start with basic details, then move to health background, massage preferences and finally any consent or policy agreements.
Craft Short and Simple Questions: Use concise and easy-to-understand language. Consider using a mix of question types like short answer, multiple choice and yes/no options.
Use an online form builder to quickly create your intake form by simply dragging and dropping the necessary fields onto your form. It’s the easiest and most convenient way to collect your clients’ responses.
Test and Refine: Have a friend or colleague test your form for clarity and ease of use. Make adjustments based on their feedback before finalizing and distributing it to clients.
Creating digital massage intake forms with Aidaform is easy, safe and fun! Start by clicking the Use the Template button to add the massage intake form template to your Aidaform account and see how easy it is to customize the form to your needs and start collecting client information.
Should I use digital or physical intake forms? Are digital intake forms legal?
The choice between digital and physical massage intake forms isn’t black and white. Both options have advantages and disadvantages to consider.
Paper forms offer a familiar, tangible experience. Clients can fill them out at their own pace, offline, and bring them to their appointment. This might be ideal for those less comfortable with digital tools.
However, digital forms shine in terms of accessibility and efficiency. Digital form URLs can be easily emailed to clients and completed on any device. This simplifies sharing, allows for a larger volume of data collection and can even speed up the intake process upon arrival.
Please consult your country’s and region’s rules and regulations to be fully informed about the legal aspects of using digital intake forms. In many countries, they are legal if they meet certain standards for the protection of personal information.
Can I create a free massage intake form in AidaForm?
Yes, you can! AidaForm offers a free massage intake form template that lets you build a consent form with checkbox fields to gather client approval. With our free plan, you can collect up to 100 responses each month, perfect for getting started.
For those who need to capture electronic signatures, AidaForm’s Expert and Ultimate plans offer a Signature field. These higher tiers also unlock features to enhance your client experience, such as customized Thank You pages and automatic response copies.
How do I download and print online massage intake forms?
Keep a copy of your liability waivers and parental consent agreements for your records. You can easily download them as PDF files, which will preserve all the information you’ve collected, including text, images and even electronic signatures. To download one or multiple forms, head to the “Results" tab, then your “Response Inbox.” Simply choose the forms you need and click the download icon in the top right corner.