Massage Client Intake Form

FAQs about Intake Forms for Massage Therapy

What Is a Massage Intake Form?

It’s a short client questionnaire that gathers essential details, helping you create a fully personalized massage session. These forms allow therapists to understand clients’ unique backgrounds and current needs. By collecting information about their medical history and massage preferences, therapists can adapt sessions for the best possible outcome.

Why Is an Intake Form Essential for Massage?

It is crucial for safe and effective work. By understanding their clients’ physical condition, medications and massage goals, the therapist can design each session around their individual requirements while avoiding unsuitable techniques.

What Should Be on This Form?

Key elements typically included in a massage therapy intake form are:

• Basic information: This part requests your client’s full name, contact details and details for an emergency contact person.

• Health history: Here your client will list any past or present medical conditions, surgeries or injuries.

• Medications: Your clients will include any medications they are currently taking.

• Pain and areas of focus: Here your clients indicate any areas of pain or discomfort they would like the therapist to address.

• Pre-massage assessment: This can include posture checks, range-of-motion notes or other quick evaluations to guide treatment.

• Massage goals: Clients can outline what they want to gain from the session — whether that’s deep relaxation, stress management or better mobility.

• Informed consent: This part clarifies that the client understands the nature of massage therapy, the potential benefits and risks involved and any limitations.

• Practice policies: This section outlines the therapist’s policies on booking procedures, cancellation terms, payment options and professional standards.

Save time and ensure a smooth experience with AidaForm’s template! It includes all the essential editable questions typically found in these types of forms.

How Do I Use a Massage Intake Form?

To make your onboarding process simple, clients will receive a link to the massage intake form beforehand. The online form typically offers a secure electronic signature option for your clients’ convenience, allowing them to complete and submit it directly.

Should an Intake Form Be Filled Out at Home or Not?

It depends on the situation. You may want to go over it together with your client just before the massage if there are any uncertainties. This ensures accurate information and allows for any questions to be addressed.

What’s the Best Way to Create a Massage Intake Form?

1. Identify your client’s needs: Start by brainstorming the information you need from clients. This might include basic details, medical history, medications, massage goals and lifestyle habits.

2. Study industry examples: Explore how other massage therapist professionals design their forms. Pay attention to useful questions, layout choices and the overall flow to decide what could work well in your own version.

3. Structure your form: Organize the information logically. Start with basic details, then move to health background, massage preferences and finally any consent or policy agreements.

4. Craft short and simple questions: Use concise and easy-to-understand language. Consider using a mix of question types like short answer, multiple-choice and yes/no options.

5. Use an online form builder: Quickly create your intake form by simply dragging and dropping the necessary fields onto your template. It’s the easiest and most convenient way to collect your clients’ responses.

6. Test and refine: Have a friend or colleague test your form for clarity and ease of use. Tweak it according to their input before you finalize and share it with clients.

   Aidaform, you can quickly create forms that are safe, flexible and even fun. Just hit the Use This Template button, add the ready-made form to your account and customize it in minutes.

Are Digital Intake Forms Legal?

The choice between digital and physical forms isn’t black and white. Both options have advantages and disadvantages to consider.

Paper forms offer a familiar, tangible experience. Clients can fill them out at their own pace, offline and bring them to their appointment. This might be ideal for those who prefer not to rely heavily on digital solutions.

On the other hand, digital forms shine in terms of accessibility and efficiency. Digital form URLs can be easily emailed to clients and completed on any device. This simplifies sharing, allows for a larger volume of data collection and can even speed up the intake process upon arrival.

Please consult your country’s and region’s rules and regulations to be fully informed about the legal aspects of using digital forms. In many countries, they are legal if they meet certain standards for the protection of personal information.

Can I Create Free Massage Intake Forms in AidaForm?

Yes, you can! AidaForm offers a free template that lets you build a consent form with checkbox fields to gather client approval. With our free plan, you’re able to gather up to 100 responses monthly — an excellent way to begin without cost.

For those who need to capture electronic signatures, AidaForm’s Expert and Ultimate plans offer a Signature field. At these higher levels, you’ll also unlock tools that improve the client journey — like personalized thank you pages and automatic copies of responses.

How Do I Download and Print Online Forms?

Keep a copy of your liability waivers and parental consent agreements for your records. You can easily download them as PDF files, which will preserve all the information you’ve collected, including text, images and even electronic signatures. To download one or multiple forms, head to the Results tab, then your Response Inbox. Select the forms you want and use the download button at the top right to save them instantly.