Employee Photo Release Form

Are you tired of manually creating photo release forms for employees? Need a quick way to get permission to use staff photos in your company’s promotions or online presence? If so, AidaForm’s editable template is the solution you’ve been looking for — easily create, send, collect signed forms with e-signatures and store them securely in the cloud.

This legal form gives your business the right to feature an employee’s image in branding and outreach efforts. Without written consent, using their likeness might result in legal challenges.

Consent to use employee images is often essential in many situations, such as:

Corporate websites and branded social platforms
Promotional materials like brochures, handouts or product sheets
Industry publications and press releases
Internal training documents
Job postings and recruiting efforts

By having team members sign an employee release, companies reduce legal risks and clearly inform staff about how their photos and videos will be used. Using AidaForm’s template saves time and guarantees all essential details are covered. Still, it’s important to verify that the form complies with legal requirements before collecting signatures. Protect your company and workers by creating a legally binding consent form today.

Use This Template

Is This Form Legally Sufficient?

It’s important to note that while AidaForm’s sample employee photo release form is a convenient solution, it may not be legally sufficient in all situations. Legal standards for collecting consent to use employee images differ across various regions and sectors. It’s recommended that companies seek professional legal advice to confirm their consent form meets all necessary requirements.

Once your template is finalized, make it public and share it with the staff via a link or by embedding an automatically generated piece of code on your corporate portal. You can access all filled-out documents from your respondents in the Publish tab at the top of your account panel and download them as PDFs right away.

The Advantages of Using AidaForm’s Template

AidaForm’s social media release form for employees allows users to quickly and easily create a professional-looking online document. This form includes all the necessary sections, such as:

Employee name and contact information
The purpose of using the employee’s image
Date and signature lines for the employee and company representative

To streamline the process of signing the form, you can use a convenient e-signature field on the Expert plan and beyond. You can request a free trial for this feature from the Support Team.

All AidaForm’s templates are fully editable in terms of their content and design, allowing for customization to fit the unique needs of your company, adding more fields and paragraphs, inserting branded elements like a logo and modifying visual themes such as color schemes, font and other visual elements.