Employee Information Form Template
A well-structured employee data form is key to have all the essential information about your employees at your disposal.
AidaForm provides you with a handy tool to design your own online employee personal information form. Let your employees provide personal data in the most convenient and fastest way using desktops, tablets, and smartphones. While you get the submitted forms automatically to your inbox! Collect basic personal details, contacts, important dates like birthdays and dates of hire, positions, emergency info, and even obtain personal signatures within the same online form. Thus, you can create a full staff information sheet reflecting all the workers in the company. Design your own employee info template by simply combining our generic form elements or just use the following AidaForm template as is or customize it. No HTML needed!
Check Out More AidaForm Samples Useful for Your Business
Set up Your Employee Data Form in Three Steps
How to Make Your Employee Information Sheet Effective
Remove Unnecessary Questions
Ask your staff for just the information that is needed to track and improve workflow processes. Do not include questions that might be perceived as discriminating or even illegal (for example, ethnicity, race, or disabilities). An employee information form should not take too much time and effort to fill in but still stay informative for you as an employer.
Use Standardized Options for Answers
Choose more Multiple Choice and Dropdown fields instead of those requiring text answers. It helps to classify and estimate all the employee data forms. Try our survey fields like Rating, Scale, and Sliders to let employees indicate their level of education and skills. Or find out their estimation of some relevant topics like labor conditions and business processes.
Request Personal Photos or Document Screenshots
The File Upload field allows your applicants to attach any kind of files needed for the employee registration. Request personal photos, IDs, driving licences, work permits, professional certificates, and any other documents you consider a source of employee contact information.
Follow the Legal Requirements
Take care of Privacy Protection and legal gathering of private information. Just add the AidaForm Terms and Conditions checkbox to let your applicants leave their permissions. Another basic but useful option is to get and save an employee’s personal signature. Use our special Signature field for digital signatures. All the forms are mobile-friendly, which means your employees can easily sign the form by using their smartphones.
Use the Employee Data Form During the Hiring Process
Have newbies amongst your staff? Gather personal details for a proper onboarding. When hiring, you need a whole pile of required forms (like Form W-4, Form I-9, or other forms according to your local laws). Make sure you collect all the necessary personal details within a new employee information form to avoid completing it twice. Usually, you have to provide your full name, marital status, address, and SSN. Based on this, choose which of the fields are strictly required using the AidaForm builder.
Catalogue Employee Information to Create a Convenient Database
Cut out messy paperwork and store all the staff information sheets in a digital format. Set up AidaForm to email all the responses directly to your HR department. Employee personal information can be easily downloaded as PDF files and classified by department, position, alphabetically, or in other relevant ways. Also, you are welcome to use AidaForm’s Response Inbox to access the files.