Daycare Photo Release Form Template
A daycare photo release form is a legal document childcare providers use to get signed parent or guardian permission before using a child’s photos or videos in shared or public-facing materials. It helps both daycare staff and parents understand how child images may be used, and gives families a clear way to opt out.
AidaForm’s daycare photo release template is made for daycare owners and managers who need a simple permission form for enrollment, daycare events, or photo days. The template includes:
- child name, date of birth, and group or room name
- parent/guardian permission choice with an opt-out option
- permitted-use options for parent updates, daycare website, social media, printed materials, and local media
- date, parent/guardian name, and electronic signature
Use the online form to collect signed parent responses digitally, and download completed submissions as PDFs whenever needed. If you need a paper form, you can also download and print the blank PDF version of the exact same template.
Use AidaForm’s daycare photo release form online or as a PDF
👉 Use the online form when you want to collect many parent/guardian permissions without printing and chasing paper forms. It works well for new enrollments, annual permission updates, photo days, daycare events, and families joining during the year. You can send the form by link or embed it on your daycare website.
Parents complete the form on a desktop or mobile device, choose whether they allow photo or video use, select the permitted uses, and sign with a mouse, touchscreen, trackpad, or stylus. Signed responses are stored in your AidaForm account and can be downloaded as PDFs. If you edit the online template later, previously submitted releases remain unchanged, so you keep a record of the exact form each parent signed.
👉 Print the blank PDF form when your daycare uses paper enrollment packets, collects forms in person, or needs handwritten signatures for administrative, policy, or local legal reasons. The PDF is also useful as a backup for families who prefer paper or cannot complete the online version.
👉 Online and PDF versions include the same fields and permission wording, so you can combine both formats without creating two different consent processes. Collect most responses online, use printed forms when needed, and keep consistent records either way.
How to customize this daycare photo release template
You can easily adjust the template in the AidaForm Builder without any coding or design tools.
- Create a free AidaForm account and click the Use This Template button. The template will be copied and opened in the Form Builder.
- Add your daycare name, contact details, and other daycare-specific details.
- If necessary, edit the permission text and allowed-use options so they match how your daycare uses child photos and videos. Keep the opt-out option clear and visible — parents need a way to refuse public or shared photo use.
- Publish the form online and send it to families by link, or save the customized version as a PDF.
