Basic Rental Application Form
AidaForm’s rental template is going to help you find a tenant who won’t turn your house into a hot mess — without tedious background checks and needless paperwork.
This simple rental application form lets you collect all the important information about prospective tenants in one convenient place. You can customize the form by adding fields for the info you care about most and even collect e-signatures. Want to make your form look and feel fabulous, too? Start with a pre-designed, editable theme, then add your logo and background image to make it pop.
What’s more, providing a positive application experience from the start will make your renters feel like they’re already home. Get started with AidaForm today and make online rental applications a breeze!
Common Questions About Rental Application Forms
What is a Rental Application Form?
It’s a tool for landlords and property managers to gather key details from potential renters interested in leasing a home. This application template helps you get a better sense of who you might be sharing your space with. While commonly used when renting out apartments or houses, it’s also suitable for various types of living spaces, including boarding rooms, cottages, and vacation rentals. It’s an effective way to screen applicants and choose the right tenants for your property.
What Elements Should a Rental Application Form Include?
These kinds of online forms typically request essential details about the applicant, such as their full name, current residence, preferred contact method, and personal email. It’s also common to ask tenants to share identity verification data, like a government-issued ID number or national insurance information, along with their job status. A standard form might also include questions about pets, smoking preferences or any relevant legal history. In general, a rental application should collect sufficient data to help the property owner assess the applicant’s trustworthiness and suitability as a tenant.
Can I Create a Free Rental Application Form with AidaForm?
Yes, you can build a free form with as many questions as you like. But keep in mind that the Free plan has a limit of up to 100 responses per month. If you’re not managing multiple units in several apartment blocks at once, it may well be enough.
However, if you expect a flood of online rental applications in the near future or if you require an electronic signature field, consider upgrading to our paid Expert and Ultimate plans. With these plans, you’ll significantly expand your monthly response limit and also be able to customize your form’s thank you page, automate applicant follow-ups, and unlock a range of advanced features.
Is This Rental Application Template Legally Compliant?
While our standard rental form is designed to be flexible and easy to use, it’s essential to understand that the form’s creator is solely responsible for verifying that its content aligns with applicable regulations. The service provider assumes no responsibility for the legality of user-generated content. If you’re uncertain whether your form complies with legal standards, we strongly suggest consulting a legal professional to help you meet all relevant legal obligations.
Privacy and data handling requirements can differ significantly depending on where you’re based, especially when sensitive personal details are being collected and stored. AidaForm is committed to safeguarding user data and employs advanced security protocols to maintain the integrity of information stored on our systems. Nevertheless, it’s crucial to review and confirm that your rental application form adheres to the data privacy rules specific to your jurisdiction before making it publicly accessible.
Can I Edit This Template?
Absolutely! The template AidaForm provides here is just an example of an editable form you can fully customize to suit your needs. Just add the sample to your AidaForm account and start working in a fully visual and intuitive form editor. You can add or remove fields, change the wording, add your logo or branding. Just access the form builder to make any changes you like.
Can I Print Applications and Save Them on My Computer?
Yes and yes! Our form lets you print applications and save them as PDFs on your computer. Open the Results tab on the Form page in your AidaForm account and check the Response Inbox there. From there, you can easily access all completed rental applications whenever you need.