How to Add a Digital Signature to an Online Form

The traditional way of signing a form requires you to print it out, sign it with a pen, put it into an envelope, and send it to the recipient. Forms with digital signatures let you save lots of time and get rid of unnecessary paperwork – just sign the form online as you fill it out.

Electronic signatures can be used for many types of forms. For instance, if you’re planning a conference, webinar or another type of event, include an e-sign so that guests could confirm their submission. Hiring employees through an online form? Add an electronic signature to an online application form – your candidates will be able to give their consent to process personal data. What’s more, you can use electronic signatures instead of a CAPTCHA security test.

Creating online forms with electronic signatures may sound difficult at first. But don’t worry – with AidaForm, you don’t need to code or integrate with third-party applications. Moreover, you don’t need any technical skills at all – AidaForm lets you add an electronic signature field just by dragging and dropping the field itself onto your form. The signature is saved as an image which makes it valid for concluding contracts, agreements, etc.

Read this guide to learn how to add a signature to an online form using the AidaForm service.

How to Create a Form with Electronic Signature

1

Log In to AidaForm

In the website top menu, click Log In to enter your account. If you’ve never used the AidaForm service before, click Sign Up to register and create a free account.

2

Create an Online Form

In your member’s area, click Create a Form and choose a template. Pick the Blank Template if you want to create a form from scratch and add only the fields you need. If you’re going to need fields like Name, Email, and Phone in your form, you can save time and go for the Basic Template – it has the above-mentioned fields already included. Feel free to choose any template since you’ll be able to add and remove any fields later. Select your template, enter the name of your form (it will only be visible in your member’s area), and click Create. To create an electronic signature form, move on to the next step.

3

Customize Your Form and Add the Electronic Signature Field

To create a digital signature form, open the Form Editor and go to Form Elements. Add the fields required for your form – just drag and drop them to the working area. For example, if you’re making a registration form, you’re probably going to need fields like Name, Email, Phone, and Date. After you include all the blocks you need, add the Electronic Signature Field. Usually, this field is located at the bottom of the form. However, you can rearrange the fields and put them in any order you like.

Now it’s time to make your form look great. Open the Form Designer and choose the appropriate theme for your form. If you can’t find the perfect theme for your website or social media communities, you can manually adjust the colors, fonts, and background image. What’s more, you can save your created theme and use it for the forms you’ll create later.

4

Publish Your Form

When you’re satisfied with your form, click Publish and choose the appropriate option. Get a direct link to the form – you can send it via email, publish in social networks or add it to a button on your website. You can also generate the HTML code and embed the form on your website.

Whichever option you choose, you can view the responses at any time in your member’s area. Don’t worry, there’s no need to check your account every now and then – you’ll get email notifications every time someone submits the form.

That’s all there’s to it! You’ve just learned how to create an online form with a signature field using the AidaForm service.

Why Switch to Electronic Signatures

1

It’s secure

Handwritten signatures on traditional paper documents can be easily tampered with. An electronic signature form contains a signature itself and often includes information about when the document was signed, who signed it, and where. Thanks to this traceable information, using digital signatures grants you a higher level of security.

2

It cuts costs dramatically

Using digital signature online forms can help you cut expenses on printing, mailing, and storing paper documents. To sign a form online, all you need is an Internet connection. You’ll save money, forget about exhausting paperwork, and will be able to concentrate on more important things.

3

It saves time

It’s commonly known that a traditional paper-based process often takes a huge amount of time. Don’t make your customers wait. With digital signatures, you can improve your workflow, process documents much faster, and provide a better customer experience.